Submitting a safety case

Find information below on how to submit your safety case to us, and what processes will be followed once we receive your submission.

Our current guidance on submissions is found in section 1.7 of the Safety Case Good Practice Guidelines

Safety cases can be sent to the following locations:-

Auckland

PO Box

WorkSafe New Zealand
High Hazard Unit
Major Hazard Facilities
PO Box 105-146
Auckland City

Street address

WorkSafe New Zealand
High Hazard Unit
Major Hazard Facilities
Level 9
280 Queen Street
Auckland 1143

Email

hhu.mhf@worksafe.govt.nz

Attention

Beth Sacayan

 

New Plymouth

PO Box

WorkSafe New Zealand
High Hazard Unit
Major Hazard Facilities
PO Box 342
New Plymouth 4340

Street address

WorkSafe New Zealand
High Hazard Unit
Major Hazard Facilities
Level 2
214 Devon Street East
New Plymouth 4340

Email

hhu.mhf@worksafe.govt.nz

Attention

Charmaine Lykles

Operators should provide two hard copies of their safety cases as well as an electronic version. Operators may wish to provide the electronic version by sending in a USB stick, or through online files sharing systems such as Dropbox. We can download unencrypted safety cases on request.

Many email systems have file size limits, we don’t currently have any file transfer capability for large documents.

Operators should ensure that they submit a completed concordance document with their safety case. This can be found on the MHF forms and tools page

What operators may expect following safety case submission

We will check that the submitted safety case and relevant documentation is correct. If a safety case is found to be incomplete, a missing information request will be sent to the operator, explaining what is missing. It is intended that only one such request of this nature will be made per safety case. There is no regulatory timeframe around this process.

Following the concordance check, operators will be advised when their safety case is likely to be assessed - this will be in broad terms e.g. by quarter.

Operators will be advised when the assessment proper is about to begin. If the assessor finds that the safety case is deficient they can make a request for further information (RFI) or possibly initially reject the safety case.

Dealing with requests for further information

A request for further information will lay out what information is being sought and why; a time period to respond will be specified, this period cannot be less than 30 days. If the period proposed presents a problem to the operator they will need to approach us to see if an alternative timeframe can be negotiated.

RFI are only issued in relation to the matters specified in Schedule 7 of the MHF regulations(external link) (Information required in safety case). Operators should be aware that there are other criteria for acceptance of a safety case listed in regulation 49. Assessors may choose to seek additional information from operators on any of those matters that they think are deficient to support a safety case decision. These requests will not be formal RFI under Regulation 47(external link), but we intend to take any responses to these requests into account when making decisions about safety case acceptance.

Dealing with an initial rejection

If a safety case is initially rejected, the operator will be informed of what the deficiencies were, and will be allowed a reasonable period of time to amend their safety case and resubmit.