Guidance for PCBUs

We provide this information to help businesses involved with adventures understand and meet their duties relating to the Adventure Activities Regulations.

This guidance has been developed to ensure that PCBUs fully understand the regulations and how they apply to activities they are involved with.

Guidance for PCBUs involved with adventures 

The topics below provide clarification around WorkSafe NZ's interpretations of the regulations, to help PCBUs that are associated with an adventure activity (but not necessarily a provider or operator) to understand their duties relating to the regulations.

Operator responsibility

It is the responsibility of operators to correctly identify whether they are subject to the regulations and, if so, to ensure they are audited and registered.

If you are unsure whether your operation is subject to the regulations you can:

  • Have a look at our operator decision tree

Adventure activities decision tree (PDF 28 KB)

What are the key steps for an operator to become registered?

The process includes preparing paperwork that details their safety management system and operating procedures, then working with a recognised auditor who checks that paperwork and follows it up with an onsite field-audit.

The audits can take at least eight weeks to go through all the stages and they do come at a cost to operators, but the costs being quoted by auditors are typical for businesses in high risk industries that need regulatory safety audits, and where audit providers take on a high level of liability in making their decisions about safety.

Once an operator passes this audit, they are considered by the WorkSafe NZ Registrar before becoming registered.

In short, the key steps are.

  1. Operator implements and documents their safety management system
  2. Operator engages an audit provider
  3. Operator passes a safety audit and obtains a safety audit certificate
  4. Audit body provides the certificate to WorkSafe New Zealand
  5. Registrar makes a decision based on the criteria in Regulation 8
  6. Registrar registers operator and updates the public register
    OR
    Registrar declines to register operator after providing operator with an opportunity to be heard.

Preparing your safety management plan

A template Safety Management Plan has been developed to help operators prepare for audit.

The template provides guidance on the level of documentation needed to pass a safety audit and is designed to help operators put together an appropriate Safety Management Plan.

Operators are welcome to use the template and tailor it to their business. You may use some elements of the template, or choose not to use it at all.

The template and guidance are available on the SupportAdventure website.(external link)

Guidance is also available on how to meet the requirements of the Audit Standard about managing drug- and alcohol-related risks:

Guidance for managing drug and alcohol-related risks in adventure activities (PDF 749 KB)

Contacting an audit provider

Operators are free to choose their audit provider from the range of recognised providers listed below.

OutdoorsMark(external link)

Jason Hare
OutdoorsMark Manager - Safety Audit and Accreditation
P: 021 194 8571
E: outdoorsmark@skillsactive.org.nz 

AdventureMark(external link)

Stu Allan
P: +64 21 209 3984
E: stu@adventuremark.co.nz

Telarc(external link)

Chris Jackson
Operations Support Manager
P: +64 9 580 6753
E: chris.jackson@telarc.co.nz

Further information for operators

Operators are invited to contact WorkSafe NZ with any queries.

  • Subscribe to adventure activities updates

Other WorkSafe resources 

Other websites:
SupportAdventure(external link) 
(Adventure tourism and outdoor commercial sector website)